AF User, Student, and Participant Terms & Conditions

This document is intended for review by the participant (student, camper, guest or their parent/guardian) of AF events and/or classes, and covers the Code of Conduct, as well as the associated Refund Policy. These policies govern all AF events and programs. If you have any questions or concerns with items in the Terms and Conditions, please contact us here and we will respond as soon as possible. 

Code of Conduct

The Amphibian Foundation and partners are committed to providing a safe, respectful environment for everyone. As such, AF promotes a harassment-free experience and will not tolerate harassment in any form at any event, in-person or online. The Code of Conduct stands for all instructors, moderators, students, campers, or participants of any kind at any AF event or class.

Please read the following sections about 'Expected Behaviors' and 'Prohibited Conduct'.

Expected Behaviors

  • A person asked to stop any behavior is expected to comply immediately.
  • Any person who witnesses harassment or feels they are the recipient of harassment should report the incident to the Lead Instructor.
  • Incidents will be investigated and a decision on appropriate action will be reached in a timely manner.
  • Confidentiality will be maintained to not compromise the rights of others, or to the extent allowed by law.
  • If a person engages in harassing behavior, AF reserves the right to take action it deems appropriate, up to removal from the class or event, prohibiting future classes, and reporting to the appropriate authorities.

Prohibited Conduct

Harassment, including discrimination and bullying, will not be tolerated in any form, including but not limited to:

  •  Offensive comments to individuals or any groups.
  •  Gratuitous or off-topic sexual behavior, representations, language, or imagery, or unwelcome sexual attention
  •  Pattern of inappropriate social contact, such as requesting/assuming inappropriate levels of intimacy with others
  •  Publishing private communication
  •  Threats of violence or incitement of violence towards someone, including encouraging a person to commit suicide or to engage in self-harm
  •  Deliberate intimidation, stalking, or following
  •  Harassing photography or recording, including logging online activity for harassment purposes or recording without express permission
  •  Sustained disruption of discussion, or inappropriate language such as swearing

If you feel someone has violated our Code of Conduct and would like to report it to AF staff, you can do so immediately here.


Amphibian Foundation Refund & Transfer Policy

The Amphibian Foundation, a small nonprofit located in Atlanta, GA USA, has the following policies regarding refunds. We have two equitable policies, depending on if the event in question is limited in capacity, in-person, or online. For most of our events and courses, we staff them based on the number of registrants. Therefore, we aren't able to refund anyone who misses an event, or or those who wish to cancel a staffed event within two weeks of the event's start date*.

Refund Policy for online events such as the Master Herpetologist Program, the Southeastern Master Herpetologist Program, Husbandry & Captive Management, Critter Caretakers, and Junior Master Herpetologist Program.

  • Full Refund if you would like to cancel before class starts.
  • No Refund if you would like to cancel after class starts.

Up until week 4 of class (week 2 for JMH), you are able to transfer your registration to the following semester at no additional cost. Students who are unable to pass or complete the Master Herpetologist Program, Southeastern Master Herpetologist Program, or Junior Master Herpetologist Program will be offered an opportunity to retake the class at a 50% discount.

Refund Policy for in-person events with limited seating such as any the Venomous Training & Certification Program, Venomous Competency Training, or any of our in-person youth and children's programs, including Critter Camp*.

  • Full Refund or transfer to another session if you would like to cancel more than two weeks* before the event's start date.
  • At two weeks or less (*four weeks for Critter Camp), if you would like to cancel or transfer your registration, we will work with you to find a replacement. If someone is found, then a full refund can be provided, or a transfer if you wish.
  • Because the seating is extremely limited, classes can sell out quickly, and we staff our events based on number of registrations, we may not be able to provide you with a refund if you cancel within two weeks of the start date*, and we are unable to find a replacement.
  • 50% Refund if we haven't found a replacement and you would still like to cancel two weeks (*four weeks for Critter Camp) or less before the event's start date.

* 4 weeks is the cut-off for Critter Camp. 

If you would like to request a refund or a transfer to another semester, please contact us here.